Staff may request time off up to two months in advance.

• Requests submitted outside this two‑month window will be denied and returned so they can be resubmitted at the correct time.

• Example:

  • If today is March 10, you may request time off for dates through May 10.

  • A request for May 11 or later is outside the allowed window and will be returned.

• This rolling window keeps scheduling fair, predictable, and manageable for everyone.

The Director posts the next month’s schedule by the last Monday of each month.

• Staff must submit all time‑off requests by noon on the third Friday of each month.

• This timeline ensures enough planning time to build a balanced schedule and maintain consistent coverage.

Once the schedule is posted, staff may switch shifts with another staff member.

• Shift swaps must not cause either person to exceed:

  • Their part‑time or full‑time status

  • The total hours assigned in the posted schedule

• All swaps must be communicated so the schedule stays accurate and up‑to‑date.

Staff may request unpaid leave once every six months.

• Unpaid leave may only be approved once all earned vacation time has been fully exhausted.

• Approval is at the discretion of the Library Director.

• This option supports staff when important personal needs arise.

To support smooth operations and ensure adequate staffing, the Bellaire Public Library maintains a shared Time‑Off Calendar that displays approved leave dates only. This calendar helps staff avoid overlapping requests and ensures we can continue providing consistent service to our community.

In accordance with applicable Ohio and federal guidelines, the calendar does not include reasons for leave, medical details, or any other confidential information. Only the employee’s name and approved dates are shown. All personal and medical information remains private and is handled in compliance with ADA and FMLA confidentiality requirements.